![]() Say a specific process is named “water cleansing.” Everyone in the organization will know what you are doing when you state you are working on the “water cleansing” stage of the project. To bring uniformity and avoid any miscommunication, consider giving simple titles or names to each process or step involved. Identify the processes with a name: People may call the same thing by different names. Having a status report in the template will help you easily communicate the status of the project with other stakeholders. For example, you can highlight tasks and milestones to achieve each month.Ĭreate a status report: Various obstacles can often cause project delays. These not only make your template look attractive but also make the steps easier to remember.ĭisplay the overview of your project plan: Display a visual summary of your project plan. Use different colors for each category.Įxplain the process with images and visuals: Explain the steps involved in performing each task. For example, you can divide them by type, time, team and priority. You can help visualize your timeline with a Gantt chart.Ĭategorize tasks with colors: Divide the tasks into different categories. Plot your timeline: Create a tentative schedule based on the tasks you plan to complete. All team members should be able to access it easily. Related: Learn About Being a Project Manager How to create a project plan templateįollow this guide to create an effective project plan template:Ĭhoose the right program: Whether you use a spreadsheet or another word processing program, choose an application that can help you create a template based on your project. A Gantt chart can show progress by time or team member and is useful for any project. Gantt chart-focused template: A Gantt chart template visualizes project tasks and activities in the form of a bar chart that illustrates their completion status. It is helpful in large projects where there are many steps involved. Timeline-focused template: This template develops reasonable completion dates for high-level activities instead of managing individual tasks. The length of the phases will vary depending on the size of the project. Schedule-focused template: A schedule-focused template divides a project into phases that make it easier to focus on milestones. It is best for shorter projects that have only a few tasks. Task-focused template: This template creates a guideline for how to complete small goals. There are four main template types you can use based on the main objective of the project: Related: 4 Types of Communication (With Examples) Project plan template types They serve as a common document team members can refer to for clarity. It defines priorities. Project plan templates help set specific priorities for each team member involved in a project. It can provide timely feedback to guide the project in the right direction, and you can update project milestones and timelines to reflect a more realistic status of the project. Management and team members can quickly identify whether the project is progressing as expected. It facilitates better communication. A project template outlines the whole action plan in the form of a standard document. Creating a business-wide project template allows employees to scan and find the necessary materials from one document easily. It standardizes the project management process. Using several types of documents during a project could make it challenging for team members to access all of the information they need to complete a task. There are many benefits to using a standard template for all project plans, including: The project manager fills in the information based on the assignment. Typically, it contains a list of the essential elements of a project, such as stakeholders, scope, timelines, estimated cost and communication methods. What is a project plan template?Ī project plan template is a document that creates a standard format for a project plan. In this article, we discuss the different types of project plan templates available and how to create one yourself. Using a project plan template can help you work more efficiently and keep your project on schedule. A project plan outlines expected deadlines and documents the strategy, processes and resources needed to complete the project on time.
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